Procurement Coordinator (For contingent workers)

The Procurement Coordinator for Core Platforms is accountable for managing the third party category spend for the subdepartment according to its guidelines, ensuring that all purchases are executed according to well defined and harmonized processes, procedures, tools and systems. The Procurement Coordinator is responsible for all processing around raising, issuing and updating of Purchase Orders for Products & Services procured, and all administrative tasks related to the lifecycle of the purchasing process. The Procurement Coordinator supports buyers within Core Platforms who are in turn supporting business decision making across procurement categories. He or she directly handles all ticket requests for PO processing, supports documentation, ensures workload and stakeholder resolution. Additionally, he or she supports the subdepartment by executing administrative tasks with regards to sourcing, supplier management and contracts, e.g. launching RFP’s, registration of legal documents. The Procurement Coordinator liases directly with all vendors in processing the purchase documentation, and ensures a clear inventory is maintained of all contractual documentation.

Key Responsibilities

• Process daily procurement requests on vendor creation Process and procedural improvement for all relevant procurement and purchasing processes

  
  

• Rectify and solve any vendor issues, regarding registration, risk and control, and purchase to pay Act as a point of contact for internal and external procurement stakeholders regarding data accuracy Respond to queries from internal and external customers in a timely fashion

  
  

• Ensure standard documented processes are maintained in accordance with the compliance standards and guidelines.

  
  

• Assist in team brainstorming sessions to drive improvements .

  
  

• Perform in accordance with business policy and procedures.

This position will report to the lead of the Business Operations area.

Requirements of special knowledge/skill:

• Some knowledge of procurement standards and guidelines.

  
  

• Background in purchasing and vendor management.

  
  

• Experience of task/ticketing systems, preferably Ivalua.

  
  

• Good administrative skills, ability to solve invoice / PO queries and make decisions independently according to guidelines.

  
  

• Ability to prioritize and multitask.

  
  

• Solution and result oriented.

  
  

• Strong communication skills with internal and external stakeholders.

  
  

• High level of accuracy.

  
  

• Fluent English skills.

The payrate for independent contractors is maximum 49 EUR/hr.