Booking NL
Procurement Operations Specialist (For contingent workers)
You will be part of a sub team within the Accounting department. You will be working closely with both the Procurement and P2P teams as well as be a key support for both internal and external stakeholders regarding payment queries, new vendor registration, S2P & Procurement processes and how to navigate through our Purchasing tool - Ivalua.
You will be supporting the business and vendors to ensure that they are registered in the Purchasing system - Ivalua, provide quality control over the database and guidance to the stakeholders on S2P & Procurement processes, ensure they are compliant and paid on time
B.Responsible.
Implement all approved financial practices and processes.
Ensure all the stakeholders (buyers, approvers and vendors) understand the S2P/Procurement process. The goal is to ensure that all invoices and payment requests are authorized and paid on time according to company policies, accounting regulations and Sarbanes-Oxley requirements.
Support the business regarding PR/PO related queries by providing information via tickets and chats as well as regular and ad hoc training sessions.
Work closely with vendors, Vendor Enablement team, Accounts Payable team and PayOps team regarding overdue invoices and ensure resolution is provided in a timely manner and can be avoided in the future.
Monitor blocked invoices and ensure they are actioned and paid within the agreed payment term.
Monitor Non-PO invoices by issuing reports and contacting departments and individual teams to ensure PR’s are being raised for all non-PO invoices that are not covered by an exception rule as per No PO No Pay policy.
Act as a point of contact for performing analysis on specific areas of responsibility regarding the progress, trends, deviations, exceptions etc.
Ticketing system ownership - you will own and resolve tickets across different categories and you are expected to proactively monitor the ‘’New’’ queue and take action/tickets into your ownership outside of TL allocations.
Ensure monthly and quarterly (non) SOX Controls, Finance Policies, Documented Procedures are enforced.
Support the Global Senior Manager Procurement and Team Lead in their daily operational activities and necessary reporting.
Role model living Booking values and Booking formula and support team members.
Performing any ad-hoc tasks related to the PO team.
Key Requirements.
Communication:
Ability and willingness to educate colleagues and expand reach across teams.
Share knowledge and best practices to encourage existing and new colleagues on how to solve problematic tickets, issues, in such a way that they feel empowered and enthused.
Explains the “why” behind a task or issue as well as “how” to solve it
Engages in cross team collaboration.
Communicates Mgt/TL vision on best practices, in driving high quality support.
Craftsmanship:
Ability to find scalable solutions for support related issues.
Goes right to the core of the issue because of extensive knowledge and experience.
Displays thorough knowledge on all systems we are using internally and externally.
Functions as an escalation point and/or source of knowledge for Procurement Operations.
Commercial Awareness
Ability and willingness to balance multiple tasks of different sizes and business importance
Spots immediately whether a task or issue is business critical and/or urgent.
Makes logical trade-offs between his/her work and business critical requirements.
Makes knowledge driven decisions that have good impact and consistency.
Required education, qualifications and experience
Bachelor degree or qualified education in Finance
3 years of relevant job experience
Proficient in both spoken and written English
Strong spoken or written communication skills
Ability to multitask and adapt to a situation
Attention to details, experience with dealing with high volumes of data in accordance with the specific instructions
SAP, Ivalua and or any other Procurement and Sourcing system is a plus
The payrate for independent contractors is 30-63 EUR/hour.